Welcome to SSMU VEMS,

To obtain VEMS log-in credentials for your group, or if you have any other questions or concerns, please contact the Events Specialist.

Additional information:

  • Booking requests must be submitted at least (5) business days in advance to allow for quicker processing.
  • Our administrative hours are from Monday-Friday 9am-5pm. Requests submitted on Fridays will not be processed until Monday morning;
  • Booking contracts and supporting documentation must be signed and completed a minimum of (2) business days prior to the event start or there will be a delay and/or potential date change.

Winter 2025 Booking Hours:

  • Monday & Tuesday (8:30am-9:30pm);
  • Wednesday-Friday (8:30am-10:30pm);
  • Closed Weekends & Holidays.

SSMU Groups will be given priority booking. VEMS will be open to book for Winter 2025 shortly.

If your group requires a recurring booking for the entire semester, please submit your request here. The Events Department will triage requests based on the nature of your activities, and assign space accordingly.

SSMU-Recognized Clubs, Services, ISGs, Campaigns and Committees

To book a room in the University Centre, please log into your VEMS account.

For Ballroom Bookings, please submit a request through the following form or contact the Events Specialist directly.

For Large-scale events (e.g. multi-location), please submit a request through the following form or contact the Events Specialist directly.

For Gerts Bookings, please submit a request through the following form.

For Outdoor Equipment Rentals, please submit a request through the following form.

For Food Equipment Rentals, please submit a request through the following form.

McGill Community & External Groups

For Ballroom Bookings, please submit a request through the following form or contact the Events Specialist directly.

For Large-scale events (e.g. multi-location), please submit a request through the following form or contact the Events Specialist directly.

For Gerts Bookings, please submit a request through the following form.

For Outdoor Equipment Rentals, please submit a request through the following form.

For Food Equipment Rentals, please submit a request through the following form.